E&PDE is an annual conference series which partners with a host university. This university assists as the local organising committee to carry out local tasks. The range of tasks includes:
- Booking the conference venue
- Organising the welcome event and conference dinner
- Organising the catering for events
- Planning and delivering the opening and closing speeches
- Selecting and inviting the keynote speakers
- Training and managing on the day student helpers
- Contributing towards paper review, schedule and publication.